EARLY REGISTRATION DEADLINE OCTOBER 3RD
GUIDE TO REGISTRATION
1. Review this Guide to Registration and complete any Special Applications.
Students wishing to participate in the Press Corps and Junior Staff Program must submit the corresponding special application forms. All Special Application documents are available below.
2. Complete the HACIA Democracy 2024 Registration Form.
This is the main registration document. Before you begin, please collect information about
your Faculty Advisors, school, and the number of students in your delegation. Special Applications must be uploaded as part of this main registration form.
The registration form includes four parts:
Part 1 - Basic information about your school (location, past participation in HACIA)
Part 2 - Faculty advisor information (email, phone, preferred language)
Part 3 - Delegation information (number of delegates, languages, special applications)
Part 4 - Payment preferences, refund policy
3. Submit all registration fees
Please note that your registration will not be considered complete until your registration fees are paid in full. Please allow up to five business days upon receipt for our team to process any payments.
4. Receive and distribute your country and committee assignments.
After you have submitted your Registration Form, you will receive your delegation’s country and committee assignments. You will also receive results for any Special Applications submitted. Please note that unsuccessful applicants will automatically receive a position in a regular committee. After you receive your assignments, you will be asked to submit basic information for each delegate in your delegation.
Registration Deadlines and Fees
The registration deadlines for the XXVIII Summit of the Americas are as follows:
Early: August 15th - October 3rd, 2023
Regular: October 3rd - October 31st
Late: October 31st - January 10th
Registrations received after the Late Registration Deadline will be reviewed on the basis of
space availability. In order to complete the registration process, all delegations must pay the
following fees in full. Please note that the rates are only guaranteed once payment is
processed. For example, a school that completes the registration form in December but
only submits payment in late February will have to pay late registration fees.
Delegation Registration Fee: All delegations (each school is considered a delegation) must pay a standard registration fee of USD 75.00, regardless of registration date.
Individual & Amenity Fees: All participants must pay an individual registration fee and an amenity fee. Fees vary across program and registration deadline.
Additional Advisor Fee: USD 25 (regardless of registration date)
Junior Staffer Fee: USD 175 (regardless of registration date)
USD 220 if registered early
USD 250 if registered by regular deadline
USD 280 if registered late
Amenities Fee (paid for by everyone, includes Dinner Thursday+Breakfast/Lunch/Dinner Friday-Sunday, wifi, access to all the hotels amenities, coffee breaks for advisors Friday-Sunday):
USD 200 if registered early
USD 225 if registered by regular deadline
USD 250 if registered late
Click the buttons bellow for quick guides to our registration process.
Please have each student wishing to apply fill out the corresponding application, and include them in your registration.
We will be filling spots on a rolling basis.
Methods of Payment
HACIA will offer two methods of payment for HACIA 2023.
Please write a check to HACIA Democracy for the total amount of your registration fees and send
it to the following address:
Harvard Association Cultivating Inter-American Democracy
Student Organization Center at Hilles
59 Shepard Street
Cambridge, MA 02138
If you prefer to pay by wire transfer, you will be charged a processing fee of USD 7.50. The
bank information is the following:
Receiving Bank: Harvard University Employees Credit Union
ABA Number: 211381738
Beneficiary Name: HACIA Democracy
Account Number: 94598-40
A NOTE ON REFUNDS
Due to the fixed costs of the conference, HACIA will have a strict no refund policy. However, if you believe that your delegation might require a refund due to unforeseeable events in your local area, please reach out to firstname.lastname@example.org to discuss options.
If you have any questions about the Registration Process, please e-mail us at
email@example.com. We’ll be happy to help!