Registration Deadlines
and Fees
The registration deadlines for the 30th Summit of the Americas are as follows:
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Early: July 1 - October 15, 2024
Regular: October 16 - December 15, 2024
Late: December 16, 2024 - January 31, 2025
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Delegations wishing to register after the late registration deadline should send an email to registration@hacia-democracy.org to confirm space availability. Participation in the conference after this deadline, however, is not guaranteed
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Refunds
Due to the fixed costs of the conference, HACIA will have a strict no refund policy. However, if you believe that your delegation might require a refund due to unforeseeable and extenuating circumstances, please reach out to registration@hacia-democracy.org to discuss options.
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Fees
In order to complete the registration process, all delegations must pay the following fees in full. Please note that the rates are only guaranteed once payment is processed. For example, a school that completes the registration form in December but
only submits payment in late February will have to pay late registration fees.
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*Different costs for Independent Delegates (without a delegation)
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​​​​​​​​​​​​​Delegation Registration Fee: All delegations (each school is considered a delegation) must pay a standard registration fee of USD 75.00, regardless of registration date.
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Delegate & Amenity Fees: All delegates must pay an individual registration fee and an amenity fee. Fees vary across program and registration deadline.​​
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Additional Advisor Fee: USD 25 after registering two Faculty Advisors (regardless of registration date)
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Junior Staffer Fee: USD 175 (regardless of registration date)
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Delegate Fee:
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USD 220 if registered early​
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USD 250 if registered by regular deadline
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USD 280 if registered late​​​​
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Amenities Fee: paid for by each member of the delegation, includes Dinner Friday-Saturday + Breakfast/Lunch/Dinner Sunday-Monday, wifi, access to all the hotels amenities, coffee breaks for advisors Sunday-Monday:
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USD 200 if registered early ​
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USD 225 if registered by regular deadline
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USD 250 if registered late
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For Independent delegates: As of the 1/1/2025 and as part of our commitment to making conference participation accessible to more students, we have reduced the costs for independent delegates. The updated fees are as follows:
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Delegate Fee: USD 75
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Amenities Fee: USD 200
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We do not charge delegation fees for independent delegates
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Click the button below for a quick guide to our registration process. ​​
Guide to Registration
1. Review all guidelines of the 30th Summit of the Americas prior to registering
We encourage you to check all details and figures on the HACIA Democracy website and documents to ensure you possess all the required information about your delegation.
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2. Complete the 2025 HACIA Democracy Registration Form
This is the main registration document. Before you begin, please collect information about
your Faculty Advisors, school, and the number of students in your delegation.
Students wishing to participate in the Press Corps and Junior Staff Program must submit the corresponding special application forms. All Special Application documents are available below. Special Applications must be uploaded as part of this main registration form.
The registration form includes four parts:
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Part 1 - Basic information about your school (location, past participation in HACIA)
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Part 2 - Faculty advisor information (email, phone, preferred language)
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Part 3 - Delegation information (number of delegates, languages, special applications)
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Part 4 - Payment preferences, refund policy
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3. Submit all registration fees
Please note that your registration will not be considered complete until your registration fees are paid in full. Please allow up to five business days upon receipt for our team to process any payments.
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4. Receive and distribute your country and committee assignments.
After you have submitted your Registration Form, you will receive your delegation’s country and committee assignments. You will also receive results for any Special Applications submitted. Please note that unsuccessful applicants will automatically receive a position in a regular committee. After you receive your assignments, you will be asked to submit basic information for each delegate in your delegation.
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5. Book your hotel rooms here
As we finalize the logistics plan with our hotel, this section is soon to be updated.
J-Staffer Application
As a J-Staffer, you will work closely with Harvard committee chairs, supporting them in facilitating discussions and managing session logistics. This role provides a unique behind-the-scenes perspective on the conference and insight into how students engage with critical issues.
J-Staffers receive specialized training before the conference, equipping them with organizational and leadership skills that extend beyond debate and diplomacy. It’s a valuable opportunity to contribute to the success of the event while developing skills to shape your own future.
If you wish to register as an independent J-Staffer (not in a delegation), please complete the following application and submit it as part of your independent delegate application.
If you are a part of a delegation, submit your application as a part of your delegation's application using the Fillout Form below.
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If you are a part of a delegation, submit your application as a part of your delegation's application using the Fillout Form below.